Transactions

Transactions #

Track and manage your financial activity across all account types with advanced control:

• Transaction Management: Access all your transactions in one place—automatically fetched via Plaid, added manually, or imported in bulk for convenience.
• Account Integration: Transactions are linked to accounts such as checking, savings, credit cards, cash, uncategorized, and others.
• Custom Rules Engine: Set up custom rules to automatically rename or re-categorize transactions based on keywords or patterns in the transaction names, making your data cleaner and easier to analyze.

Add category user journey:

Goal: Add a new category for organizing transactions or budgeting.

Entry Points: #

• From Budget section → “Add Category”
  
  

• From Transaction editing screen → “Create New Category”

Steps: #

1. User clicks “Add Category”
   – Opens New Category Form
   
   
   
2. User enters Category Name
   – e.g.,”Utilities”, “Internet”

3 .User chooses whether to assign a Primary Category:
– Dropdown: “Select Primary Category (Optional)”
– Options populated from existing categories

4. Decision Point:
   • If Primary Category is selected:
     → The new category becomes a Subcategory under the selected Primary
     e.g., “Internet” becomes a subcategory of “Utilities”
   • If no Primary Category is selected:
     → The entered category becomes a Primary Category
5. User clicks “Save”

6. Confirmation:
   • Category is added to the system
     
     
     
   • Appears in category list (structured with nesting if subcategory)

User Journey: Add a Transaction #

Goal: Manually log a transaction (either expense or income) into the system.

Entry Points: #

• From Transactions tab → “+ Add Transaction”

Steps: #

1. User clicks “Add Transaction”
   • Opens the New Transaction Form

2. User fills out the form:
   • Date:
     Select the transaction date using a date picker
     (Default: today’s date)
   • Item Name:
     Enter a short, recognizable name (e.g., “Target”, “Paycheck”)
     (Used for rule-matching if applicable)
   • Description (optional):
     Enter a longer detail (e.g., “Weekly groceries” or “March Salary”)
   • Bank Account Dropdown:
     Choose from linked accounts: Checking, Savings, Credit Card, Cash, etc.
   • Category Dropdown:
     Select an existing category or click “Create New Category”
     (Nested categories shown if subcategories exist)
   • Type (Expense or Income):
     • Choose  either Expense or Income
   • Amount:
     Input numeric value
     (Validation: must be greater than 0)
   • Payment Mode:
     Choose either Cash or Cheque
   • Notes (optional):
     Add any additional context (e.g., “Split with roommate”)
3. User clicks “Save”

User Journey: Import Transactions via CSV Upload #

Goal: Upload a batch of transactions through a properly formatted CSV file.

Entry Points: #

• From Transactions tab → “Import Transactions”

Steps: #

1. User clicks “Import Transactions”
   • Opens the CSV Upload Interface

CSV Template Format: #

The template includes the following columns:

Date	Item Name	Description	Amount	Category	Bank Name	Account Type	Account Number	Type of Transaction	Paid Using	Notes
YYYY-MM-DD	Text	Text	Number	Text	Text	Text	Number	Expense or Income	Cash or Cheque	Text

2. User selects the CSV file from the system.
3. User gets the confirmation after importing the transactions. 

User Journey: Add a Rule #

Goal: Automate the handling of transactions by defining rules that match specific criteria and apply changes such as name, category, or notes.

Entry Points: #

• From Transactions tab  → “Add Rule”

Steps: #

1. User clicks “Add Rule”
   – Click → “+ Add Rule

– Opens the New Rule Form

2. User fills out the form:

• Rule Name:
  A custom name for easy identification (e.g., “Amazon Purchases”)
• Apply to Bank Account:
  Dropdown with all linked accounts
  (Can be “All Accounts” or specific one)
• Transaction Type:
  • Select button: Money In, Money Out, or Both
• Match Type:
  • Contains → Flexible partial match
  • Exact → Full string match
• Name to Match:
  Enter keyword or phrase to look for in transaction name
  (e.g., “Amazon”, “Uber”)
• Amount Condition (Optional):
  • Select button: Equals, Greater than, Less than, etc.
• Amount to Match:
  Value to compare against the transaction amount
• Change Name To:
  Enter new name that will replace the original
  (e.g., “Amazon – Shopping”)
• Assign Category:
  Select category (e.g., “Shopping”, “Transportation”)
• Change Notes (Optional):
  Add or replace notes automatically
• Apply Rule To:
  • All Transactions
  • Future Transactions Only
  • Past Transactions Only

3. User clicks “Save Rule”

User Journey: View & Manage All Rules #

Goal: Access, review, edit, and manage all transaction rules set by the user to automate transaction handling.

Entry Points: #

• From Transactions tab → “Add Rules” → “View All Rules”

Steps: #

1. User navigates to “All Rules”
   • Arrives at the Rules List Screen

2. User sees a list of saved rules, each displayed as row with:
   • Rule Name
   • Applies to Accounts
   • Change Category
   • Applied on: All / Future / Past
   • Changes Notes
   • Actions: Update/Delete

User Actions on Rule List:
#

• Edit a Rule:
  – Click “Edit” to reopen the rule form with pre-filled data

– Make changes and resave

• Delete a Rule:
  – Click “Delete” with confirmation prompt

– Immediate effect on future transactions, and optionally undo changes on past ones

User Journey: Apply Filters on  Transaction List  #

Goal: Allow the user to view only specific transactions based on category and time period.

Entry Points: #

• User lands on Transactions page
• Filters are visible at the top of the transaction list

Steps: #

1. User accesses the Transactions list
   • Sees all transactions by default (no filters applied)
2. User clicks or taps on the “Category” dropdown:
   • Sees all available categories (including nested subcategories if any)
     
     
     
   • Selects one category
     (e.g., “Groceries” or “Utilities > Internet”)
3. User selects a Start Date:
   • Opens date picker or calendar input
     
     
     
   • Selects the beginning of the range
     (e.g., March 1, 2025)

4. User selects an End Date:

• Opens another date picker
  
  
  
• Selects the end of the range
  (e.g., March 31, 2025)

5. User clicks “Apply Filters” button

• Page refreshes or updates instantly to show matching transactions

Export All Transactions #

Goal: Allow the user to export their complete transaction as a downloadable file (e.g., CSV, Excel).

Entry Points: #

From Transactions tab → “Export” button

Steps: #

1. User clicks “Export Transactions”
   • System begins generating file

User Journey: Show All Transactions #

Goal: Provide users with a comprehensive view of all their financial transactions in one place, with options to interact, filter, and manage them.

Entry Points: #

• From Main Navigation Menu → Tap/Click on “Transactions”

Steps: #

1. User selects “Transactions”
   • Navigates to the Transaction List Screen
2. System displays full transaction list
3. Optional interactions available per transaction:
   • Update Transaction
   • Delete Transaction
   • History of Transaction

User Journey: Update Transaction #

Goal: Allow the user to edit and update the details of a previously recorded transaction.

Entry Points: #

• From Transactions List View → Click on “Three Dots”

Steps: #

1. User clicks on “Edit”
   • Opens the Update Transaction Form
   • Pre-filled with current transaction data

2. User makes necessary changes to one or more fields:
3. User clicks “Save”

4. User gets the confirmation

User Journey: View Transaction History #

Goal: Allow users to see a record of all changes made to a specific transaction.

Entry Points: #

• From Transaction List → Click on “Three Dots”
  

Steps: #

1. User clicks “Three Dots” and selects the History option
2. Opens up the Transaction History
   

User Journey: Delete a Transaction #

Goal: Allow users to remove a transaction from their account while ensuring clarity, confirmation, and the ability to prevent accidental deletion.

Entry Points: #

• From Transactions List View → Click on “Three Dots”
  

Steps: #

1. User clicks “Delete”
   • A confirmation modal appears
     
2. User confirms deletion
   • Clicks “Yes, Delete it!”
   • Alternatively, cancels the action with “No, cancel it!” button